Yeastar P-seires: Configure call queues effectively with the queue priority feature

Yeastar (P-series) Priority Queue

April 2, 2024
Gerhard Janse van Rensburg
Technical Tips & Guides
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Priority Queue

The Priority Queue feature in Yeastar P-Series PBX allows you to assign a different priority (weight) to each call queue. The system factors in both the initial weight assigned to the entire queue as well as the amount of time that an individual call has been waiting for an agent to determine the importance of calls in different queues. When agents are logged into multiple call queues, the system calculates the weight of queues and automatically moves the calls in a higher-priority queue up in line, reducing waiting time for VIP callers while maintaining customer satisfaction for other callers.

Scenario

An agent simultaneously provides support for two queues (e.g. Support-VIP and Support), both have been assigned a weight. If there are incoming calls in both queues, the agent will first be connected to the calls coming from the higher-priority queue Support-VIP, ensuring that VIP callers receive a faster response.

Setting up call priority
*The below steps will work for Yeastar P-Series Appliance/Software/Cloud editions.

2. Click beside the desired queue, and go to the Preferences tab.

3. Turn on the switch of Priority Queue.

4. In the Weight field, specify the initial weight of the queue.

Number range 1-999. The larger the number, the greater the weight.

The system will compare the weight of multiple queues and assign incoming calls from the queue with a greater weight to agents first. For example, calls in a queue with a weight of 2 will be answered more quickly than that in a queue with a weight of 1.

5. Optional: To avoid the calls in a low-priority queue waiting for too long, you can set up acceleration weight for a low-priority queue.

a. Select the checkbox of Enable Acceleration Weight.

b. In the Acceleration (s) field, specify the amount of time a call has been waiting in the queue before the weight is increased by 1.

You can enter a number between 10 and 1800, and the total queue weight will be calculated based on the initial queue weight and the waiting time of a call.

Queue Weight = Weight + (Waiting Time / Acceleration) *

6. Click Save.

Result

When an agent is logged in to multiple queues and there are calls waiting in more than one queue, the system automatically calculates and compares the queue weight for each call queue and routes the call in the higher-priority queue to the agent first.

Example

We provide an example to help you understand how call distribution works based on queue weight:

Agent Johan Koekemoer has logged in to two support queues, Support - VIP and Support, and the queue weight settings for these queues are as follows:

Setting	Queue (Support - VIP)	Queue (Support)
Initial Weight	2	1
Acceleration Weight	Disabled	60s

When agent Johan Koekemoer is available and both queues have calls waiting in the queue, the following will occur.

Call-1 enters the Support - VIP queue, and Call-2 enters the Support queue simultaneously.

In this case, the queue weight of Support - VIP (2) is greater than that of Support (1). Therefore, Call-1 will be answered first, while Call-2 waits in the queue.

Call-3 enters the Support - VIP queue when Call-2 in the Support queue has been waiting for 120 seconds.

In this case, the queue weight of Support - VIP remains 2, while the queue weight of the Support queue is calculated as 1 + (120 / 60) * 1 = 3.

Since the queue weight of the Support (3) is now greater than that of Support - VIP (2), Call-2 will be answered first after the agent completes the ongoing call.

Conclusion

Queue priority can be an extremely effective tool for call centres, inbound sales calls, and technical support teams. Allowing you to prioritise the most important calls without compromising on service for others. When configured correctly, overall inbound call quality and customer satisfaction will improve.

For more information or assistance on Yeastar's PBX solutions range contact us on sales@miro.co.za or 012 657 0960